Skilled support for busy teams in higher education
Outsourcing to a Virtual Project Officer is a smart, cost-effective way to keep your projects moving without the stress of hiring staff. Ideal for Principal Investigators and research teams working within tight budgets and timelines, we bridge the gap between admin support and full project management — from onboarding a new supplier to coordinating a multi-day symposium, and everything in between. We make sure every detail is handled efficiently, so you can focus on delivering impact.
Common Challenges We Help With
Why Work With Us?
Get expert support without adding to headcount
Fast onboarding, minimal fuss
Flexible hours that adjust with your needs
Familiar with HE tools and environments (SharePoint, Teams, HE-specific processes)
Key Services
Strategy
Developing a project map, defining tasks, resources, budget, and a timeline needed to meet the project goals.
Conference & Event Management
Handling every detail from concept to delivery — venue booking, coordinating speakers, delegate communications, and on-the-day management.
Finance
Managing budgets, tracking expenses, reporting, and planning ahead.
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Marketing & Communications
From managing project newsletters to stakeholder communications, we ensure your network is informed, engaged, and up to date.
Resources
Whether onboarding suppliers, welcoming new team members, or sourcing external resources — we take care of all the HR.
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Travel
Planning
Handling all aspects of travel from booking flights to arranging accommodation and itineraries - ensuring your team can travel smoothly, wherever the project takes them.
"We extend our heartfelt gratitude to Tom for his exceptional work in managing several major projects at the University of Birmingham. Thanks to Tom's professional and proactive approach, everything - from our website to events, finance, and reporting - ran seamlessly and on schedule. His meticulous attention to detail and comprehensive planning were invaluable."
Dr Laura Kudrna, Assistant Professor
Centre Co-Director, University of Birmingham