Skilled support for busy teams in higher education
Outsourcing to a Virtual Project Officer is a smart, cost-effective way to keep your projects moving without the stress of hiring staff. Ideal for academics and research teams working within tight budgets and timelines, we bridge the gap between admin support and full project management — from onboarding a new supplier to coordinating a multi-day symposium, and everything in between. We make sure every detail is handled efficiently, so you can focus on delivering impact.
Common Challenges We Help With
Why Work With Us?
Get expert support without adding to headcount
Fast onboarding, minimal fuss
Flexible hours that flex with your needs
Familiar with HE tools and environments (SharePoint, Teams, HE-specific processes)
Key Services
Event Coordination & Logistics
Venues, catering, AV, and schedules sorted.
Minute Taking & Documentation
Accurate, confidential minutes and action logs.
Speaker & Delegate Liaison
Invitations, comms, packs, and support before and during.
Stakeholder Comms & Updates
Draft and send updates, newsletters, and reporting summaries.
Virtual/Hybrid Conference Support
From Zoom/Teams set-up to tech moderation and recordings.
Project Tools Setup & Management
SharePoint, MS Teams, Trello, and Asana support.
"We extend our heartfelt gratitude to Tom for his exceptional work in managing several major projects at the University of Birmingham. Thanks to Tom's professional and proactive approach, everything - from our website to events, finance, and reporting - ran seamlessly and on schedule. His meticulous attention to detail and comprehensive planning were invaluable."
Dr Laura Kudrna, Assistant Professor
Centre Co-Director, University of Birmingham